The way we respond to email reflects our character, just as the way we respond to real life situation. Email is not only communication tool; it is as well an indirect tool to measure one’s professionalism. How one writes and replies email is crucial in either to impress or to aggravate the recipient, especially in job interview.

Nowadays, many employers evaluate their candidates through emails. A good email speaks a lot about the candidates and form either good or bad first impression of the candidate to the employer. Text messaging is now part of our lives, majority of us accustomed to use brief word in communicating than original spelling, for example, “U” instead of you; by using these brief spelling words in formal email with give a bad first impression to the recipient. Bear in mind, do now ever write formal email with text messaging terms, it shows you are serious and credible.

Now matter how minor or non-significant the email is, always reply to indicate that you have read the email. Even though email’s functions include tools which you can request notification of receiving from your recipient. It is not advisable to use that, it is always impersonal not acknowledging with reply.

Denial
If you claim not to have read or received a message when you actually have, you’re over the line.

Disclosing someone else’s email address for harm
If you subscribe someone else to a newsletter, hoping to flood him or her with unwanted junk, you’re over the line.

Abusive omission
If you intentionally omit someone from a To list for purposes of harm or harassment, you’re over the line.

Misidentifying yourself
If you supply a false email address just to get someone out of your hair, you’re over the line.

Faking a mishap
If you broadcast an embarrassing message to cause harm to someone, intending later to claim that you sent it for FYI or by accident, you’re over the line.

Dragging your feet
If you intentionally delay sending a message so as to deprive the recipient of time-critical opportunities or information, intending later to claim that you did in fact inform the recipient, you’re over the line.

Silence
If you choose not to reply to someone so as to give offense, you’re over the line. Even worse if you later claim that you did reply.

Misrepresenting a quote
If you excerpt a previous message, and alter it in any way other than to indicate deletions, you’re over the line. Acceptable indications of deletion are replacement by ellipsis (…) or , or inserting short phrases in brackets for clarification.

Pleading false confusion
If you claim not to understand a message, when you actually do, so as to cause delay, you’re over the line.

Intentional ambiguity
If you write a message ambiguously — to slow things down, to cause confusion, or to mislead — with the intention of later claiming, “Gee, I thought it was clear,” you’re over the line.

Wandering eyes
If you read other people’s email without permission, either at their desks (whether or not they’re present), or by any other means, you’re over the line. Except, of course, if it’s part of your job.

Forgery
If you edit the headers in an excerpted or forwarded message so as to misrepresent the time, date, author, subject or routing of the message, you’re way over the line.

Masquerade
If you send email from another’s account without permission, for the purpose of deceiving someone, pretending that you’re the owner of the account, you’re over the line.

Most of us have been tempted to cross the line now and then. Next time you feel the temptation, imagine how it would feel to receive such a message. No doubt, whether you know it or not, you already have.

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In the E-mail, the criminals will pretend to be generally related to the company’s as their staff or officer. They often use intimidation tactics to tell you that their online system had been invaded, ask you to sign in to your account in order to check whether your assets/property being stolen. They will attach a link to lead the recipients to a fraudulent website which the look and feel of the site are almost exactly same as the real/original site.

In order to prevent fall into the trap, recipients must carefully check the e-mail reliability. Normally, banks/online payment provider do not require users to provide passwords or identity information via e-mail. If you receive such a e-mail, you can contact your bank/service provider about the credibility.

Besides, there are many Anti Phishing Software in the market which can  identify the phishing content contained in e-mail and websites. 

Anti-spam techniques can be broken into four broad categories: those that require actions by individuals, those that can be automated by e-mail administrators, those that can be automated by e-mail senders and those employed by researchers and law enforcement officials.

Many countries have legislation laws to restrict the use of E-mail spam such as United State, Canada, Australia, China, Japan, European Union’s countries, Malaysia, Singapore and many others.

Partly Source from Wikipedia.

Spam in e-mail started to become a problem when the Internet was opened up to the general public in the mid-1990s. It grew exponentially over the following years, and today comprises some 80 to 85% of all the email in the world, by a “conservative estimate”.

Pressure to make e-mail spam illegal has been successful in some jurisdictions, but less so in others. Spammers take advantage of this fact, and frequently outsource parts of their operations to countries where spamming will not get them into legal trouble.

Increasingly, e-mail spam today is sent via “zombie networks”, networks of virus- or worm-infected personal computers in homes and offices around the globe; many modern worms install a backdoor which allows the spammer access to the computer and use it for malicious purposes. This complicates attempts to control the spread of spam, as in many cases the spam doesn’t even originate from the spammer.

An industry of e-mail address harvesting is dedicated to collecting email addresses and selling compiled databases. Some of these address harvesting approaches rely on users not reading the fine print of agreements, resulting in them agreeing to send messages indiscriminately to their contacts. This is a common approach in social networking spam.

Source from Wikipedia.